Bookkeeper services handle all of your basic accounting needs:
invoices and statements, accounts payable, cash receipts,
payroll, bank reconciliations and financial reports. You'll
be assigned a bookkeeper who will contact you by email or
phone with any questions or concerns.
INVOICES AND STATEMENTS
your invoices out promptly and send monthly statements on
the date of your choice. We offer two options:
BYB prepares your sales invoice from information you email
to our bookkeeper. We email you the final invoice for approval.
You generate invoices and statements through the sales invoicing
module in your accounting program.
Whether we prepare your invoices for you or you generate them
yourself, your BYB bookkeeper can print and mail customer
invoices and statements on your behalf. Statements can be
initiated and transmitted on a schedule of your choice.
you receive from vendors will need to be scanned and emailed
to your BYB bookkeeper. We provide a Visioneer scanner
with PaperPort scanning software at no cost. This process
is as simple as 1-2-3:
Insert the invoice into the scanner then press the Scan button.
Name the file that appears on your screen (i.e. vendor bills
Click the email icon to create an email, attach the file and
it! You're done! Your vendor invoices for the day are on the
way to your BYB bookkeeper for recording into your accounting
a schedule set by you, your BYB bookkeeper will email you
a report of all open vendor invoices. Just indicate which
invoices you want paid, then email the report back. Your bookkeeper
will prepare the checks then email you the checks for printing
right in your office.
checks is just as simple as scanning invoices:
Insert blank checks into your printer.
Download the file with the prepared checks.
Print, sign and mail.
importantly, you maintain control over your funds. Your BYB
bookkeeper cannot access your bank account for any reason.
to accounts payable, prior to going to the bank, you will
scan the deposit slip and each of the items to be deposited.
Then create an email and upload the file at your convenience.
Your BYB bookkeeper will post the customer payments against
open accounts receivable items. Another 1-2-3-step process.
BYB bookkeeper will contact you by email or phone with questions
will work with your current payroll service or recommend a
service, if necessary, to ensure that checks are generated
and proper tax filings take place. Each pay period your BYB
bookkeeper will provide your payroll company with the payroll
for each employee, make any necessary adjustments and initiate
other payroll transactions.
you generate your own payroll, we can certainly accommodate
you. Just email us your payroll information and your BYB bookkeeper
will prepare the checks and tax filings. Having BYB generate
your payroll and tax filings does incur a higher cost than
if you are utilizing a payroll service.
do suggest direct deposit whenever possible.
to invoices, you scan your monthly bank statement, then email
the statement to your BYB bookkeeper. Your bookkeeper will
reconcile the statement then email you a copy for your files.
will email you the following management reports on a schedule
that helps you manage the day-to-day finances of your business:
Accounts Receivable Aging
Accounts Payable Aging
Cash Receipts Journal
will email you the following financial reports on a schedule
that enables you to oversee your company finances:
Statement of Cash Flows
Reconciled General Ledger